Informations for Authors

Media Check
All presentations must be submitted at the Central Media Check at least 2 hours prior to the session where they are due to be presented. Speakers of early morning sessions (8:00-9:30 / 8:30-10:00) must submit their presentation already on the eve of the presentation. Speakers of early-morning sessions on Thursday are required to upload their presentation online before the congress. Presentations may be submitted on site via data carrier (USB-Stick or CD-ROM) or online before the congress. Online submission of presentations will be possible via a separate link starting at the end of August (about four weeks prior to the start of the congress). All speakers will receive a separate e-mail from M-Events Cross Media GmbH with access information and instruction regarding formats and codices. All speakers are requested to submit their presentations in MS Power Point file format. Presentations may contain graphic, audio and video data. Fonts should be embedded. Speakers may check and change their presentations in the Central Media Check. During the session, the speaker will access the presentation directly at the speaker’s desk, projection will be exclusively via beamer. Video projection will only be possible in the main lecture halls. Please note that it is not possible to project diapositives and overhead transparencies. Due to technical reasons, the use of private laptops will not be possible. Please note that all stored data will be deleted irrevocably shortly after the congress!

The central Media Check is located at room Lyon.
Wednesday, 30.9.2015, 16:00-19:00
Thursday, 1.10.2015, 7:00-18:00
Friday, 2.10.2015, 7:00-18:00
Saturday, 3.10.2015, 6:30-18:30
Sunday, 4.10.2015, 7:30-14:00

Granting of Rights DOG on Demand
DOG on Demand is an internet portal where lectures and scientific contributions given at the congress are stored and can be called up at any time by the attendees. Presentation slides and original sound recordings are available. The program includes all congress contributions for which the respective authors have given permission.
The speakers will have to give their approval for including their presentation in DOG on Demand at the latest when submitting the presentation at the media check. It is possible to exempt parts of the presentations, e.g. slides or tables, from being presented in DOG on Demand.
The DOG thanks all speakers who agree to include their presentation into DOG on Demand.
Access is cost-free for DOG 2014 attendees. DOG on Demand is located next to the DOG Lounge. Login data will be given to you with your congress documents.

Compulsory Attendance
The primary authors of posters and lectures are obliged to attend the corresponding sessions. In exceptional cases the first author may be substituted by one of his/her co-authors. In this case the DOG office has to be notified accordingly. If an author does not hang his or her poster without having received permission not to hang it, or if an author does not attend his or her poster session without having received permission to be absent from it, or if the author fails to attend his or her lecture and/or if he or she fails to comply with another important obligation within the context of the scientific program without having received corresponding permission, the DOG reserves the right to not accept submissions from this person for the next congress. In addition to the poster sessions, the poster authors will be available at their posters from 15:30-16:00 for individual questions and discussions.

Duration of Talks in Free Paper Sessions
The time period for free papers is seven minutes, plus two additional minutes for discussion. Videos are scheduled with ten minutes, plus two minutes for discussion. The standard speaking time for presentations in symposia is 12 minutes presentation followed by 3 minutes discussion, if not otherwise specified by the session organizers.We kindly ask you to strictly adhere to this schedule. The chairs have been asked to cut short all presentations exceeding this limit. Exceeding of speaking time will be indicated by optical signals.

Poster Exhibition
The posters will be arranged into groups according to their themes. Each poster will be presented in the exhibition for one day.

Please hang your poster at the poster exhibition during 7:00-8:00 on the day of your session. The authors are supposed to take down their own posters during 17:30-18:30 on the same day. All posters which have not been taken off by 18:30 will be removed and disposed by the congress staff.
In case an author of “Posters of the Day” is unable to recollect the poster at the end of the congress, it will be removed by the congress staff and sent back to the author by mail.

Please provide your poster in the following size: width: 90 cm, height: 120 cm (upright format). On site you will find appropriate material for adherence as well as personal support.

Poster Sessions
The Poster Sessions will take place from Thursday to Saturday immediately after the lunch break and without competition from other simultaneous events. Each author will outline his or her findings in the context of a three-minute presentation. The subsequent discussion will be facilitated by two moderators. The primary author must be present at the Poster Session during which his or her poster is discussed. For this purpose, the authors must join their respective poster groups at the announced time. Posters can be presented in German or English.

Poster authors need to be present at their poster during the following times:
Thursday, 1.10.2015, 13:20-14:20
Friday, 2.10.2015, 13:20-14:20
Saturday, 3.10.2015, 13:20-14:20

To enjoy an undisturbed poster session, we are offering headsets with receivers. The poster presentation of the respective author will be transmitted via radio frequency. At several stations in the poster foyer the necessary equipment will be handed out free of charge by our staff. Please arrive in good time prior to the start of the Poster Session in the Foyer Estrel Saal. The equipment must be returned to our staff at the end of the Poster Session to the designated stations.

Poster of the Day and Poster Awards
Every day the poster moderators will choose the “Posters of the Day”. All selected posters of the day will be relocated to a dedicated exhibition. Unlike all other posters, the “Posters of the Day” will be shown during the entire congress. Every day a jury will select the three most extraordinary posters from the day’s best posters which will be awarded the EUR 300 DOG poster prize.

Publication of Scientific Contributions
The DOG holds the copyright of accepted scientific contributions. Authors of free papers in English language are therefore obliged to submit their manuscripts for review no later than 31.1.2016 to the editor of “Graefe’s Archive for Clinical and Experimental Ophthalmology“. Authors may make an informal request to the Recording Secretary of the DOG to publish their presentation in another scientific journal. Authors are merely required to name the contribution and the journal in which it is to appear.

Submission is possible only online. For details, please see the following website editorialmanager.com/graefes.

Videos
Video is an important and effective medium for the presentation of scientific findings. Videos are assigned according to respective areas of expertise. The award-winning videos will also be published on the DOG homepage. By submitting a video, its authors agree to permit its publication and also confirm that the submitted video does not contain any contents which, if presented publically, would infringe upon the rights of third parties (e.g. music which is subject to GEMA fees, etc.). The three most outstanding videos will be granted the DOG Video Award donated by HAAG-STREIT Deutschland GmbH and awarded during the DOG Award Ceremony on Saturday.

DOG on Demand
Videos selected for the congress program will be thematically allocated to the free paper sessions. The videos will be published at the DOG homepage. By submitting a video, its authors agree to permit its publication and also confirm that the submitted video does not contain any contents which, if presented publically, would infringe upon the rights of third parties (e.g. music which is subject to GEMA fees, etc.).

Please submit your video only on a CD or DVD, preferably as an .avi file. (The preferred formats are h264, DivX or VC1.)DOG on Demand enables congress participants to follow the scientific program online during and after the congress. Videos, posters as well as the scientific sessions, including the presented slides and the voice of the speakers are recorded and may be accessed online. To include lectures into DOG on Demand, the preliminary consent of the author is required. You may consent to present your lecture or parts of your lecture in DOG on Demand, when submitting the abstract. We thank all speakers who agree to include their presentations into DOG on Demand.